Student Records Coordinator- Permanent Full Time

We are seeking to hire a full time Student Records Coordinator with a strong background in data management to manage and maintain our Student Information System. This role is crucial in ensuring data accuracy and compliance with both Saskatchewan and Alberta Education regulations. The ideal candidate will possess exceptional attention to detail, professional communication, leadership, and technical skills. This position is Monday to Friday, 35 hours per week; the start date will be March 31, 2025, or a mutually agreed upon date. 
 
Responsibilities and Duties:

• Ensure compliance with both Saskatchewan Ministry of Education and Alberta Education requirements
• Implement school management processes and procedures as directed by Administration
• Meet government mandated deadlines for data and enrollment deadlines
• Oversee security, user access, and integration within Student Information Systems
• Collaborate with Home School Coordinator and Secretary of Learning and Assessments for enrollment of LCSD Home School students
• Validate data and student records, demographics, and CUM files and ensure compliance with government mandates
• Division representative and contact for Provincial Student Record Systems (MSS, PASI, SDS) including L1 MSS support for LCSD users
• Conduct audits on Student data and report to Chief Financial Officer and School Principals
• Prepare enrollment reporting for Ministry and Administration for funding and planning purposes
• Provide support for downstream applications used within the Division
• Learn and navigate registration requirements and government mandates
• Meet with parents to discuss registration requirements for incoming students
• Provide leadership and support to Administrative Assistants, and Instructional staff in a pleasant and professional manner
• Organize training sessions for Administrative Assistants to ensure data accuracy and consistency

• Experience with data management systems (experience with MySchoolSask database is considered an asset)
• Comprehensive understanding of database management and integrations
• Excellent communication skills (written and verbal)
• Strong organizational skills, exceptional attention to detail, with the ability to multitask and prioritize tasks efficiently
• Ability to maintain confidentiality and handle sensitive information with discretion
• Ability to work both independently and in a team environment
• Possess strong leadership and mentorship skills
• Must have a high standard of discretion, confidentiality and professional work ethics

• Comprehensive benefits package, including health insurance, employee family assistance plan
• Matched Pension Plan
• Collaborative and supportive work environment committed to promoting excellence in education