Announcing a Request For Proposal: Lloydminster Chamber of Commerce Website Redevelopment
News Release
Lloydminster Chamber of Commerce
05/22/2025
Request for Proposal (RFP) for Website Redevelopment
1. Introduction
The Lloydminster Chamber of Commerce is seeking proposals from qualified vendors to redesign and redevelop our website, currently located at www.lloydminsterchamber.com. Our goal is to create a modern, user-friendly, and visually appealing website that reflects our professionalism and supports our mission of fostering a dynamic business environment through advocacy, education, and community engagement.
The new website should enhance the user experience, improve backend usability for staff, and integrate seamlessly with ChamberMaster, among other functional requirements.
2. Project Overview
The current website is dated, the site’s design no longer reflects modern visual standards and it isn’t fully optimized for mobile devices. Additionally, we’ve noticed it experiences periods of downtime and recurring errors, likely due to the outdated platform. We are seeking a website that:
- Provides a visually impactful, speedy, mobile-friendly design.
- Offers an easy-to-use theme and Content Management System (CMS)
- Includes online payment functionality for memberships, events, and other services.
- Seamlessly integrates with ChamberMaster and supports other technical requirements such as SEO, analytics, and accessibility.
The Lloydminster Chamber of Commerce is a B2B, member-based, non-profit organization dedicated to supporting businesses in Lloydminster and its surrounding areas. Through advocacy, community promotion, and events, we strive to make doing business in Lloydminster as successful as possible.
We have a strong membership base representing businesses across various industries. We sponsor numerous community events and maintain a trusted position within the community. Our website is a key tool for engaging members, promoting local businesses, and sharing resources with the public.
The primary goals of this project are to:
- Create a visually appealing, mobile-responsive website that reflects the Chamber’s professionalism.
- Provide an easy-to-navigate platform for users to find information quickly and efficiently.
- Increase membership sign-ups by making information accessible and enabling online applications.
- Enhance backend usability for staff to update and maintain the site independently.
- Integrate seamlessly with ChamberMaster and other required tools.
- Improve user engagement through features like blogs, forms, popups, and newsletters.
The website’s primary users will be:
- Potential Members: Businesses considering joining the Chamber.
- Current Members: Businesses seeking access to member services, resources, and events.
- General Public: Individuals and businesses looking for information about member businesses and community resources.
1. User-Friendly Navigation
- Clear and intuitive menu structure for easy access to information.
- Prominent call-to-action buttons (e.g., "Join Now," "Donate," "Register for Events").
- Search functionality for quick content access.
- Fully responsive design to ensure the site works seamlessly across devices, including tablets and smartphones.
- Integration with ChamberMaster to manage memberships, renewals, and member-specific content.
- Member login portal for accessing exclusive resources, managing profiles, and viewing member-only content.
- Online membership application and renewal forms.
- Events calendar with descriptions, registration, and ticket purchase functionality.
- Ability to showcase upcoming events on the homepage.
- Integration with online payment systems for event fees.
- Dedicated sections for advocacy efforts, policy updates, and community initiatives.
- Blog or news section for sharing updates, stories, and press releases.
- Integrated social media links for Facebook, Instagram, LinkedIn, and YouTube to encourage engagement.
- A job board (e.g., LloydJobs.com) for members to post employment opportunities.
- Volunteer opportunities section to encourage community involvement.
- Forms for uploading job postings (free for members, paid for non-members).
- Online payment functionality for donations, sponsorships, and fundraising campaigns.
- Clear visibility of sponsors and supporters (e.g., rotating logos or banners on the homepage).
- Compliance with accessibility standards (e.g., WCAG 2.1) to ensure inclusivity for all users.
- High-contrast text, alt text for images, and screen reader compatibility.
- Built-in SEO tools to optimize content for search engines.
- Google Analytics integration for tracking site performance and user behavior.
- Resource library with downloadable PDFs, links, and publications for members and the public.
- Categorization for easy access (e.g., business resiliency, crisis management).
- Integration with Constant Contact or similar platforms for email marketing campaigns.
- Newsletter signup form prominently displayed on the homepage.
- Payment options for memberships, events, and other services.
- Secure payment gateways (e.g., PayPal, Stripe) to protect user data.
- High-quality visuals and branding elements to reflect professionalism.
- Rotating banners or sliders to highlight key initiatives, events, and member businesses.
- Customizable design to align with the Chamber’s branding.
- Secure hosting with options for C-panel access.
- SSL certificate for secure browsing.
- Regular backups and updates to protect against data loss or breaches.
- Easy-to-use CMS and theme to allow staff to manage content, events, and updates independently.
- Staff autonomy – we must have access to all aspects of website backend management for updates.
- Section for member testimonials to build credibility and trust.
- Space to highlight success stories from the Chamber’s programs or initiatives.
- Directory of member businesses with search functionality by name, category, or location.
- Member spotlight feature to promote individual businesses.
- Prominent Service With a Smile feature with user-friendly and more engaging forms
- Fast-loading pages to improve user experience and reduce bounce rates.
- Optimized images and code to enhance performance.
- User-friendly and UX friendly forms that collect user information (for Business Award nominations, contests and other popular Chamber events.)
The following websites represent the design and functionality we aim to achieve:
- Home - Southeast Alberta Chamber of Commerce
- Saskatchewan Chamber of Commerce | Making Saskatchewan the Best Place to Live, Work, and Invest.
The budget for this project is approximately $10,000, which should include:
- Design elements.
- Stock material and templates.
- Technical work. Web hosting charges will be separate but should remain competitive with industry standards. The Chamber may choose to contract hosting services separately.
Interested vendors must include the following in their proposal:
- Company Information:
- Name, address, and contact details.
- Brief company history and relevant experience.
- Portfolio:
- Links to similar projects or examples of work.
- Proposed Solution:
- Detailed approach to meeting the project goals and scope.
- Proposed CMS and technologies.
- Timeline:
- Development timeline with major tasks and milestones.
- Budget:
- Itemized breakdown of costs.
- References:
- Contact information for at least three references from past clients.
Proposals will be evaluated based on:
- Vendor’s experience and portfolio.
- Understanding of project goals and proposed solutions.
- Technical expertise and ability to meet functional requirements.
- Timeline and ability to deliver within deadlines.
- Cost-effectiveness and value for investment.
- RFP Release Date: May 21, 2025
- Proposal Submission Deadline: June 11, 2025
- Vendor Selection: June 13, 2025
- Please indicate your anticipated completion date for the project.
Proposal Submission
Please include:
- links to previous similar projects or your portfolio
- development timeline, with major tasks and milestones
- breakdown of budget
Please submit proposal on or before June 11, 2025 to:
Jaymie Firkus
Marketing & Communications Coordinator
jaymie@lloydminsterchamber.com
If you have further questions, please contact:
Terri-Lynn Mackie
Executive Director
info@lloydminsterchamber.com
780-875-9013
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Teri-lynn MacKie Executive Director
- May 22, 2025
- (780) 875-9013
- Send Email
