Finance Administrator

Job Description: Finance Administrator
Position Overview:
The Finance Administrator plays a vital role in supporting the organization by managing financial functions, personnel management, and other administrative tasks. This position requires strong financial acumen, organizations skills, and proficiency in various software programs.
Position Details:

• Employment Type: Part-time (20 hours per week)
• Schedule: Flexible hours between 8:30 AM and 4:30 PM, Monday to Friday
• Benefits: The Chamber of Commerce offers a comprehensive group insurance plan, including life insurance, long-term disability, short-term disability, critical illness coverage, extended medical, dental, a health spending account, and RRSP matching.

1. Accounts Payable: Process payments to vendors, suppliers, ensuring accuracy and timeliness.
2. Accounts Receivable: Manage invoicing, track incoming payments, and maintain records of outstanding receivables.
3. Banking: Handle daily financial transactions, including deposits, withdraws and reconciliations.
4. Financial Reports: Prepare financial monthly reports such as balance sheets, income statements, and budget comparisons for the organizations.
5. Annual Financial Audit: Collaborate with the accountant to prepare for and undergo the annual financial audit.
6. Payroll Management: Administer payroll, ensuring accurate and timely payments to employees.
7. GST Report and Source Deductions: Maintain records and prepare reports for GST and source deductions.
8. Budget Development: Work with the Executive Director to create event and project budgets and strategies.
9. Grant Reporting: Prepare financial reports for grant final reports as required.

1. Onboarding Documentation: Prepare necessary documentation for onboarding new staff, including offer letters, employee handbook, and personnel policies.
2. Labor Standards: Monitor and ensure compliance with the organization’s personnel policy manual and labor standards.

• Communication: Excellent interpersonal and written communication skills.
• Organizational Skills: Strong ability to multitask and prioritize effectively.
• Time Management: Ability to manage time efficiently to meet deadlines and handle multiple responsibilities.
• Software Proficiency: Strong skills in Microsoft Word, Excel, Outlooks, and Microsoft Teams.
• Accounting Software: Proficiency in Sage 50 for financial management.

To apply for this position, please submit your resume and cover letter to teri-Lynn@lloydminsterchamber.com.