Finance & Administration Coordinator

Position Overview
The Finance & Administration Coordinator is a key member of the Chamber team, responsible for managing financial operations, supporting personnel processes, and providing essential administrative support. This role requires strong financial expertise, excellent organizational skills, and proficiency with a variety of software tools.
Position Details

• Employment Type: Part-time (25 hours per week)
• Schedule: Flexible hours between 8:30 AM and 4:30 PM, Monday to Friday
• Benefits: Comprehensive group insurance plan, including life insurance, long-term disability, short-term disability, critical illness coverage, extended medical, dental, a health spending account, and RRSP matching.

• Accounts Payable – Process vendor and supplier payments accurately and on time.
• Accounts Receivable – Prepare invoices, track payments, maintain accurate receivable records, and make membership renewal calls to encourage timely payment and retention.
• Banking – Manage daily transactions, deposits, withdrawals, and reconciliations.
• Financial Reporting – Prepare monthly reports, including balance sheets, income statements, and budget comparisons.
• Annual Audit – Coordinate with the accountant to prepare for and complete the annual audit.
• Payroll – Process payroll to ensure timely and accurate payment of employees.
• GST & Source Deductions – Maintain records and prepare required remittance reports.
• Budgeting – Assist the Executive Director with event and project budget planning.
• Grant Reporting – Prepare financial sections of grant reports as required.

• Onboarding – Prepare offer letters, employee handbooks, and onboarding documentation for new hires.
• Compliance – Ensure adherence to the organization’s personnel policies and applicable labor standards.

• Provide administrative and financial support for Chamber events, including:
  • Christmas Craft Fair & Chamber Expo
  • Annual Golf Tournament
  • Business Awards
  • Business Education Conference
  • Chamber Connects
  • Chamber on Tap
  • Webinars, workshops, and other events as needed

• Perform additional tasks as assigned by the Executive Director.

• Excellent verbal and written communication skills.
• Strong organizational skills with the ability to prioritize multiple tasks.
• Effective time management and deadline-driven work habits.
• Proficiency in Microsoft Word, Excel, Outlook, and Teams.
• Accounting software proficiency (Sage 50 preferred).