Administrative Assistant / Legal Assistant

We are seeking a detail-oriented Administrative Assistant / Legal Assistant to join our team. The ideal candidate will provide support primarily for real estate conveyancing matters and corporate matters.

Previous law office and conveyancing and/or corporate experience preferred but willing to train the right person with a professional background.

Responsibilities

• Prepare and manage conveyancing documents, including land titles documents, mortgage documents, trust letters, and other closing documents;
• Conduct title and other searches;
• Register documents at Land Titles, Personal Property Registry, and other organizations as required;
• Assist with corporate filings such as annual returns, incorporations, amendments, dissolutions, and registrations;
• Maintain and update corporate minute books, ensuring accuracy, proper resolutions, share registers, ledgers, and compliance with provincial corporate legislation;
• Maintain and organize files and documents, physical and electronic;
• Coordinate and schedule appointments;
• Correspond with all parties in a professional manner;
• Prepare letters, forms and documents in a professional manner;
• Complete such other tasks as assigned from time to time.

Requirements

• Proficiency in MS Office (Word, Excel, Outlook)
• Knowledge of CORES, SPIN2, and ISC an asset;
• Excellent organizational skills with the ability to prioritize competing priorities
• Exceptional attention to detail
• Ability to multi-task and handle a fast-paced work environment
• Ability to adhere to strict deadlines
• Ability to work independently
• Strong written and verbal communication skills
• Maintain client confidentiality and exhibit a high degree of professionalism

Salary commensurate with abilities and past work experience.

Apply in confidence with a resume and a cover letter to:

Armstrong Hittinger Moskal

Barristers & Solicitors

3801A – 51 Avenue (P.O. Box 1680)

Lloydminster, AB/SK S9V 1K6

Attention: Mr. R.B. Armstrong

Applications may be submitted by mail, fax or e-mail (rarmstrong@lloydlaw.ca).

Fax: 780-875-9485

Although we appreciate receiving all applications, only those candidates short-listed for an interview will be contacted.

Position will remain open until a suitable candidate is found.